100 Best Claude Spa Client Intake Prompts for Spas

Direct Answer

The best Claude prompts for spa client intake for spas are designed to collect comprehensive guest information, tailor treatments, and ensure safety and privacy from the first touchpoint. Use structured placeholders, specify consent needs, and produce concise staff-ready outputs for front desk and therapists.

Introduction

This page is a practical prompt library for spa client intake, created to help spa teams standardize how they gather guest information and preferences before service. The prompts are designed for front desk staff, therapists, and managers who want consistent, safe, and personalized experiences.

Use these Claude prompts to streamline intake flows, reduce missing data, and improve guest satisfaction by enabling quick, accurate treatment recommendations and clear staff handoffs.

How to Use These Claude Prompts

• Replace placeholders with real guest data before use to avoid errors.
• Add constraints such as time limits or word counts to ensure outputs stay concise.
• Request outputs in a predictable format, including bullet summaries and staff notes.
• Verify outputs with a quick therapist briefing to confirm treatment feasibility.
• Save each completed intake as a structured record in your PMS or CRM.
• If needed, chain prompts to generate a full intake packet for the client.

100 Best Claude Spa Client Intake Prompts for Spas

1. New guest welcome intake: Act as a spa receptionist and gather a new guest intake for spa services. You are provided with placeholders: [guestName], [contact], [preferredDate], [preferredTime], [allergies], [healthConcerns], [skinType], [accessibility]. Ask clarifying questions to complete a comprehensive intake: confirm appointment type, note any contraindications, request emergency contact, specify consent for photography, and set expectations. Output: a concise intake summary in bullet points for the front desk and a structured JSON object for the spa management system.
2. Medical history essentials: As a spa intake assistant, collect essential medical history for new clients. Use placeholders: [guestName], [age], [existingConditions], [medications], [recentSurgeries], [pregnancyStatus], [heartConditions], [otherConcerns]. Generate a risk flags list and recommended service adjustments, and provide a one paragraph note for the therapist outlining potential precautions.
3. Allergy and product notes: You are an allergy-aware intake advisor. Gather allergen information for products and ingredients: [guestName], [allergens], [preferredIngredients], [productTypes], [skinSensitivity], [fragranceTolerance]. Produce a risk assessment, note safe alternatives, and a short guidance sheet for staff on cross-contamination prevention.
4. Skin profile capture: As a spa skin expert, build a skin profile during intake. Collect [guestName], [skinType], [concerns], [hydration], [acneStatus], [sunExposure], [recent treatments], [currently used products]. Output a structured skin profile and a recommended treatment pathway with cautions.
5. Treatment goal alignment: Act as a spa consultant to align treatment goals with client expectations. Gather [guestName], [goals], [timeline], [budget], [preferred modalities]. Produce a goal-aligned treatment plan outline and a list of questions to confirm during the consultation.
6. Safety and consent check: Perform a safety and consent check in intake. Use placeholders: [guestName], [medicalClearance], [contraindications], [mobility], [recent injections], [pregnancy], [drug interactions]. Output a consent form checklist and a therapist briefing note with any restrictions.
7. Hydration and wellness baseline: Collect wellness baseline data for new clients. Gather [guestName], [water intake], [sleep], [stressLevel], [recent illnesses], [hydration habits]. Produce a hydration plan suggestion and a wellness score to guide treatment intensity.
8. Allergen cross-contact protocol: Create allergy-safe protocol for front desk and therapists. Use placeholders: [guestName], [allergenList], [cleaningProtocols], [equipment], [productStorage]. Output a staff-ready cross-contact checklist and a quick-reference card.
9. Cultural and accessibility preferences: Record cultural and accessibility preferences during intake. Collect [guestName], [language], [culturalConsiderations], [mobility], [accessNeed], [facility navigation]. Provide a preferences matrix and suggested accommodations.
10. Emergency contact setup: Set up emergency contact and medical alert needs. Gather [guestName], [emergencyContact], [relationship], [phone], [medicalAlerts]. Output an emergency protocol summary for staff and a contact card.
11. Fraud and privacy safeguards: Explain privacy expectations during intake and collect consent for data usage. Use placeholders: [guestName], [dataConsent], [dataSharingPrefs], [privacyNotes]. Provide a privacy-compliant intake summary and steps to secure data.
12. First-time guest welcome kit: Draft a first-time guest welcome kit intake. Collect [guestName], [preferences], [favoriteProducts], [sampleRequests], [promoOfferPreference]. Output a welcome kit checklist and a personalized suggestion list.
13. Package and membership alignment: Align intake with spa packages and memberships. Gather [guestName], [selectedPackage], [membershipStatus], [billingCycle], [usageLimit]. Provide a recommended package path and a renewal reminder plan.
14. Appointment booking constraints: Capture booking constraints to avoid conflicts. Use placeholders: [guestName], [dateFlex], [timeFlex], [serviceRquest], [specialRequests]. Output a conflict-free appointment plan and a fallback option.
15. Therapist match preferences: Record therapist preferences and compatibility factors. Gather [guestName], [therapistGender], [specialization], [tone], [therapyStyle], [preferredTherapist]. Produce a therapist-match brief for the front desk.
16. Post-treatment care plan: Create a post-treatment care plan during intake. Collect [guestName], [treatmentType], [careInstructions], [followUp], [skinRecoveryWindow]. Output a patient-friendly care sheet to hand to the client.
17. Amenities and service mix: Outline preferred amenities and services at intake. Gather [guestName], [spaFacilities], [serviceCombinations], [quietTimePreference], [foodAndBeverage], [parkingNeeds]. Provide a personalized service mix.
18. Scent and ambiance preferences: Capture scent and ambiance preferences for treatments. Use placeholders: [guestName], [fragranceTolerance], [calmMusic], [lighting], [roomTemp], [envComfort]. Output a room setup guide for therapists.
19. Complimentary services selection: Query on complimentary services during intake. Gather [guestName], [complimentaryChosen], [reason], [allergies]. Produce a complimentary services plan and a coverage note.
20. Child and caregiver policy: Manage intake for guests with caregiving needs. Collect [guestName], [childCareNeed], [caregiverName], [authorization], [supervision]. Output policy notes and caregiver guidelines.
21. Prenatal and postnatal care: Handle prenatal and postnatal care considerations. Gather [guestName], [gestationalTrimester], [recentBirth], [exerciseLimitations], [therapistAdvice]. Provide a safety brief and appointment adjustments.
22. Massage pressure preference: Record massage pressure preferences. Use placeholders: [guestName], [pressureLevel], [areasToAvoid], [treatmentHistory]. Output a pressure preference sheet and therapist notes.
23. Body treatment contraindications: List body treatment contraindications during intake. Collect [guestName], [conditions], [medications], [recentInjuries], [sensitivity]. Provide a contraindication checklist and safe alternatives.
24. Spa etiquette and policy briefing: Summarize spa policies for new clients. Gather [guestName], [policyQuestions], [privacyNotes], [appointmentRules]. Output a client-friendly policy brief and a FAQ for front desk.
25. Menstrual cycle considerations: Incorporate menstrual cycle considerations where relevant. Collect [guestName], [cycleDay], [treatmentPreference], [tolerance]. Provide guidance for therapists on gentle options and scheduling.
26. Temperature and environment: Record comfort temperature preferences. Use placeholders: [guestName], [roomTemp], [humidity], [airQuality], [noiseTolerance]. Output a room setup profile and adjustments log.
27. Diet and supplement notes: Capture dietary and supplement info relevant to spa visits. Gather [guestName], [dietType], [supplements], [allergies], [recentChanges]. Produce a dietary guidance note for treatments involving oils or heat.
28. Late arrival handling: Plan for late arrivals during intake. Collect [guestName], [arrivalTime], [reschedulePolicy], [alternativeSlots]. Output a contingency plan and staff notification template.
29. Group booking intake: Handle group spa bookings. Gather [guestName], [groupSize], [preferredTimes], [sharedPreferences], [billingMethod]. Provide a group plan and a single-point contact note.
30. Hydrotherapy preferences: Record hydrotherapy preferences. Use placeholders: [guestName], [waterTemp], [treatmentDuration], [contraindications], [safetyNeeds]. Output a hydrotherapy plan and safety reminders.
31. Aromatherapy selection: Capture aromatherapy choices during intake. Collect [guestName], [essentialOilChoices], [fragranceSensitivity], [diffuserPreference], [avoidNotes]. Provide an essential oil plan and alternate scents.
32. Plastic and metal sensitivities: Identify sensitivities to materials in spa tools. Gather [guestName], [metalAllergies], [plasticAllergies], [contactDermatitisHistory]. Output a material sensitivity log and equipment notes.
33. Posture and mobility cues: Note posture and mobility considerations. Use placeholders: [guestName], [rangeOfMotion], [assistNeeded], [chairComfort], [transferSupport]. Provide a mobility-friendly treatment brief.
34. Kids and family-friendly notes: Collect family-friendly service preferences. Gather [guestName], [childCareNeeds], [safetyConcerns], [quietHours], [familyPackages]. Output a family-friendly plan.
35. Seasonal skin care plan: Set up a seasonal skin care plan at intake. Gather [guestName], [season], [skinGoals], [productPreferences], [budget]. Output a seasonal treatment roadmap and product suggestions.
36. Nutritional guidance referrals: Provide nutrition-aware service integration. Collect [guestName], [nutritionGoals], [dietaryRestrictions], [referralNeed]. Output a wellness collaboration note.
37. Local guidelines compliance: Ensure intake complies with local spa regulations. Gather [guestName], [consentStatus], [dataStorage], [policyAcknowledgement]. Produce a compliance checklist.
38. Gift and promo handling: Manage gift cards and promos at intake. Collect [guestName], [promoCode], [giftCardBalance], [expiration], [termsAcceptance]. Output a promo usage log.
39. Sun exposure history: Record sun exposure and skin damage risk. Use placeholders: [guestName], [sunburnHistory], [SPFUsage], [outdoorExposure]. Provide a sun safety plan for treatments.
40. Acupuncture and alternatives: Capture alternative therapy preferences. Gather [guestName], [acupunctureHistory], [preferredModalities], [contraindications]. Provide a treatment option matrix and safety notes.
41. Fitness and movement notes: Note fitness activity relevant to treatment. Collect [guestName], [activeInjury], [exerciseRoutine], [stretchTolerance]. Output a movement-friendly treatment plan.
42. Lash and hair treatment notes: Record eye and hair considerations. Use placeholders: [guestName], [eyeSensitivity], [scalpConditions], [chemicalSensitivity], [cosmeticAllergies]. Provide a safe products list and patch test plan.
43. Sleep quality baseline: Capture sleep patterns relevant to massage outcomes. Gather [guestName], [sleepHours], [sleepIssues], [eveningRoutine]. Output a sleep-friendly treatment adjustment.
44. Men’s grooming cues: Document male guest preferences where relevant. Collect [guestName], [skinConcerns], [fragranceTolerance], [beardCare], [aftercare]. Provide a masculine-tailored plan.
45. Tech device policy: Note tech device usage during visit. Use placeholders: [guestName], [deviceListening], [silenceRequired], [notificationPolicy]. Output a device policy note for guests and staff.
46. Cupping and spa tools: Record tool preferences and cautions. Gather [guestName], [cuppingHistory], [toolSensitivity], [pressureTolerance]. Provide a tool selection brief.
47. Waterproofing and linen needs: Capture towel and garment preferences. Collect [guestName], [towelType], [garmentSize], [waterSaturation], [laundryNotes]. Output a fabric and linen plan.
48. Volunteer or donor notes: If applicable, collect donor or volunteer status. Gather [guestName], [donorStatus], [dataShareConsent]. Provide a compliance-ready note.
49. Spa etiquette quick guide: Prepare a quick etiquette guide from intake. Use placeholders: [guestName], [questions], [preferences]. Output a printable etiquette sheet.
50. Allergy and sample policy: Clarify sample policies and allergies. Gather [guestName], [sampleRequests], [allergenNotes], [handlingGuidelines]. Output a safety-first sample guidance.
51. Booking reminders setup: Set up reminder preferences at intake. Collect [guestName], [reminderChannel], [reminderFrequency], [cancellationPolicy]. Output a reminder schedule.
52. Spa digital consent: Obtain digital consent for communications. Use placeholders: [guestName], [smsConsent], [emailConsent], [dataUsageConsent]. Produce a digital consent log.
53. Water intake tracking: Track baseline water intake. Gather [guestName], [dailyWater], [hydrationGoals]. Output a hydration tracking card.
54. Seasonal promotions interest: Assess interest in seasonal promotions. Collect [guestName], [promoInterest], [allergies], [discountPreference]. Output a personalized promo plan.
55. Corporate wellness intake: Handle corporate clients. Gather [guestName], [company], [employeeBenefit], [billingMethod], [privacyNeeds]. Provide a corporate wellness package outline.
56. Spa safety drill reminder: Prepare safety drill notes for new guests. Use placeholders: [guestName], [emergencyPlan], [evacuationPreference]. Output a safety briefing card.
57. Add-on service suggestions: Suggest add-ons during intake. Collect [guestName], [budget], [timeSlot], [preferences]. Provide a prioritized add-on list.
58. Dermalogical concerns screen: Screen for dermatologic conditions. Gather [guestName], [conditions], [currentTreatments], [photosConsent]. Output a dermatologist referral note.
59. Slow tempo treatment planning: Plan slower-paced treatments if needed. Use placeholders: [guestName], [anxietyLevel], [painTolerance], [comfortNeed]. Output a calming treatment route.
60. Cold and heat sensitivity: Capture temperature sensitivities. Collect [guestName], [heatTolerance], [coldTolerance], [recentInjury]. Provide a safe temperature plan.
61. Scalp and hair scalp care: Document scalp care needs. Gather [guestName], [scalpConditions], [hairSensitivities], [hairTreatmentHistory]. Output a scalp care plan.
62. Swim and pool exposure: Note pool-related considerations. Use placeholders: [guestName], [chlorineSensitivity], [swimFrequency], [poolAccess]. Output a pool-ready care plan.
63. Injury and rehabilitation notes: Record current injuries and rehab status. Collect [guestName], [injury], [rehabProgress], [therapyNotes]. Provide a safe treatment recommendation.
64. Acid exposure and safety: Address chemical exposure concerns. Gather [guestName], [chemicalSensitivity], [productHistory], [patchTestResult]. Output a chemical safety brief.
65. Accessibility route planning: Create accessibility-oriented plan. Use placeholders: [guestName], [wheelchairAccess], [assistiveDevice], [serviceArea]. Output a facility navigation guide for staff.
66. Acne and breakout plan: Plan for acne-prone skin. Collect [guestName], [breakoutSeverity], [topicalTreatment], [sunExposure]. Output a acne-friendly treatment roadmap.
67. Hyperpigmentation care: Address pigmentation concerns. Gather [guestName], [pigmentationType], [sunExposure], [productHistory]. Output a brightening plan with cautions.
68. Sensitive skin protocol: Create a gentle intake protocol. Use placeholders: [guestName], [sensitivityLevel], [fragranceSensitivity], [abrasiveAvoidance]. Output a sensitive-skin treatment brief.
69. Radiant skin protocol: Outline routine for radiant skin. Collect [guestName], [exfoliationHistory], [hydrationLevel], [desiredResults]. Provide a gentle radiance route.
70. Senior guest considerations: Accommodate aging guests. Gather [guestName], [mobility], [caregiver], [assistiveDevice], [medication]. Output a senior-friendly treatment plan.
71. Menopause and skin: Address menopause-related changes. Collect [guestName], [hormonalStatus], [dryness], [thinning], [fluctuatingTemp]. Output a hormonal balance treatment outline.
72. Tanning bed exposure: Note tanning exposure history. Gather [guestName], [tanHistory], [safetyNotes]. Output a sun-care aligned plan.
73. Herbal and supplement cautions: Screen for herbs and supplements. Collect [guestName], [herbs], [bloodThinning], [allergies]. Provide safety guidance for treatments.
74. Foot care details: Capture foot care needs. Gather [guestName], [footConditions], [pressurePoints], [nailCare]. Output a foot care treatment plan.
75. Regimen consistency check: Check consistency of routine. Use placeholders: [guestName], [dailyRoutine], [productRoutines], [compliance]. Output adherence insights.
76. Water-based vs oil-based: Determine base for products. Collect [guestName], [preference], [sensitivities], [skinReactionHistory]. Output a product base decision note.
77. Seasonal allergies and scents: Assess scent exposure for allergies. Gather [guestName], [seasonalAllergies], [fragranceTolerance], [maskUsage]. Provide scent-safe regimen.
78. Spa privacy preference: Capture privacy preferences during intake. Use placeholders: [guestName], [soundMasking], [privacyLevel], [doorAccess]. Output a privacy setup guide.
79. Pain management plan: Note pain levels and management needs. Collect [guestName], [painScale], [currentRelief], [previousClaims]. Output a pain-informed treatment route.
80. Cranial and neck tension: Address head and neck tension. Gather [guestName], [tensionAreas], [recentInjuries], [therapyHistory]. Output a targeted neck-shoulder treatment plan.
81. Bridal or event readiness: Special-intake for event prep. Collect [guestName], [eventDate], [desiredLook], [timelines], [dressCode]. Output an event-ready treatment timeline.
82. Postpartum support: Postpartum care intake notes. Gather [guestName], [postpartumPeriod], [breastfeeding], [activityLimitations], [supportNeeded]. Output a gentle recovery plan.
83. Sports recovery focus: Plan for athletic recovery. Collect [guestName], [sport], [trainingLoad], [injuryHistory], [recoveryGoals]. Output a sports recovery protocol.
84. Grief and stress management: Address emotional well-being. Gather [guestName], [stressLevel], [copingStrategies], [supportSystem]. Output a calming treatment pathway.
85. Detox and cleanse monitoring: Screen for detox expectations. Collect [guestName], [detoxGoals], [dietaryChanges], [riskFactors]. Output a safe detox-friendly plan.
86. Cold exposure therapy: Assess interest in cold therapy. Gather [guestName], [coldSensitivity], [previousColdSessions], [contraindications]. Output a cold therapy plan.
87. Acne scar care: Plan for scar reduction sessions. Collect [guestName], [scarType], [treatmentHistory], [photosConsent]. Output a scar care roadmap.
88. Stretching and mobility warmups: Add pre-treatment mobility cues. Gather [guestName], [flexibility], [previousInjuries], [assistNeeded]. Output a mobility warmup guide.
89. Spa loyalty onboarding: Onboard loyalty program participants. Collect [guestName], [loyaltyTier], [points], [preferences]. Output a loyalty onboarding brief.
90. Water therapy consent: Obtain consent for hydrotherapy use. Gather [guestName], [therapyTypes], [risks], [emergencyNotes]. Output hydrotherapy consent and safety notes.
91. Non-surgical cosmetic preferences: Capture preferences for non-surgical options. Collect [guestName], [cosmeticGoals], [priorTreatments], [concerns]. Output a non-surgical plan with contraindications.
92. Chemical peels readiness: Assess peel readiness. Gather [guestName], [skinType], [recentSunExposure], [retinoidUse], [patchTest]. Output a peel plan.
93. Microdermabrasion notes: Document microdermabrasion suitability. Collect [guestName], [dermConditions], [skinSensitivity], [aftercare], [patchTest]. Output a microdermabrasion brief.
94. LED light therapy fit: Screen for LED therapy suitability. Gather [guestName], [skinGoals], [photosensitivity], [eyeProtection]. Output a light therapy plan.
95. Therapist accessibility notes: Note accessibility needs for therapist pairing. Collect [guestName], [signageNeeds], [communicationPreference], [assistanceNeeded]. Output an accessibility-friendly plan.
96. Fragrance-free request: Handle fragrance-free client needs. Gather [guestName], [fragranceSensitivity], [productHistory], [allergyNotes]. Output fragrance-free product list.
97. Mental health support referral: Identify need for professional support. Collect [guestName], [referralInterest], [privacyComfort], [appointments]. Output a referral-ready intake note.
98. Spa guest survey trigger: Set up survey triggers from intake data. Gather [guestName], [surveyTopic], [frequency], [feedbackPreference]. Output a survey plan and alert rules.
99. Post-event feedback loop: Create post-visit feedback process. Collect [guestName], [visitDate], [feedbackMethod], [responseWindow]. Output a feedback-response workflow.
100. Data retention preferences: Capture data retention and deletion preferences. Use placeholders: [guestName], [retentionPeriod], [deletionMethod], [dataAccess]. Provide a data governance summary for staff.

Best Practices

• Keep prompts specific to spa services and avoid general prompts.
• Use a consistent output structure so staff can parse data quickly.
• Include safety, consent, and accessibility considerations in every intake.
• Regularly review prompts for policy changes or new services.
• Test prompts with real-world staff scenarios to catch gaps.

Common Mistakes to Avoid

• Asking for too much free-form text, making it hard to parse.
• Overlooking safety or allergy fields, causing treatment risks.
• Using ambiguous placeholders that require interpretation.
• Not standardizing output format across prompts.
• Neglecting consent and data privacy requirements in the intake.

FAQ

What is spa client intake for spas Claude prompts used for?

They standardize how spas collect guest information, preferences, and safety details to tailor treatments and improve service quality.

How many prompts are in this library?

There are exactly 100 distinct prompts tailored for spa client intake.

Can I customize prompts for my spa brand?

Yes, replace placeholders with your own data and adjust constraints to fit your policies and services.

Do prompts include safety and privacy considerations?

Yes, many prompts include consent, allergy, and data privacy guidance for compliant intake.

How should outputs be used by staff?

Staff should use the structured intake summaries to guide therapist planning, room setup, and follow-up care.

Are these prompts compatible with common spa management systems?

Yes, outputs are structured for easy integration with PMS, CRM, or service-provision tools.